Privacy Policy
Effective Date: February 5, 2025
1. Introduction
Conservative States, LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and services (collectively, the "Service").
By accessing or using our Service, you agree to the terms of this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.
2. Information We Collect
2.1 Personal Information You Provide
We collect information you voluntarily provide when you:
- Create an account (name, email address, password)
- Complete your profile (address information including street, city, state, and ZIP code)
- Connect third-party email services (Gmail or Outlook) for legislator communications
- Send emails to legislators through our platform
- Track bills and set notification preferences
- Contact us with inquiries or feedback
2.2 Information Collected Automatically
When you access our Service, we may automatically collect:
- Device information (browser type, operating system, device identifiers)
- Log data (IP address, access times, pages viewed, referring URLs)
- Usage information (features used, actions taken within the Service)
- Cookies and similar tracking technologies
2.3 Information from Third Parties
If you choose to connect your Google or Microsoft account for email functionality, we receive limited information necessary to send emails on your behalf, including your email address and OAuth tokens. We do not access, read, or store the contents of your email inbox.
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Service
- Create and manage your account
- Identify your legislative representatives based on your address
- Enable you to send emails to legislators through connected email accounts
- Send you bill notifications and updates you have opted into
- Respond to your comments, questions, and requests
- Monitor and analyze usage trends to improve user experience
- Detect, prevent, and address technical issues and security threats
- Comply with legal obligations
4. How We Share Your Information
We may share your information in the following circumstances:
4.1 With Your Consent
When you send an email to a legislator through our Service, your name, address, and email content are shared with the intended recipient as part of that communication.
4.2 Service Providers
We may share information with third-party vendors who perform services on our behalf, such as hosting, data analysis, email delivery, and customer service. These providers are contractually obligated to protect your information.
4.3 Legal Requirements
We may disclose your information if required by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
4.4 Business Transfers
If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any change in ownership or uses of your personal information.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
- Encryption of sensitive data in transit and at rest
- Secure password hashing using industry-standard algorithms
- OAuth token encryption for connected email services
- Two-factor authentication options for account security
- Regular security assessments and updates
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide you services. We may also retain certain information as required by law or for legitimate business purposes, such as:
- Compliance with legal obligations
- Resolution of disputes
- Enforcement of our agreements
- Fraud prevention
Email history logs are retained for a reasonable period to prevent abuse and ensure service quality.
7. Your Rights and Choices
7.1 Account Information
You may update, correct, or delete your account information at any time through your account settings. If you wish to delete your account entirely, please contact us.
7.2 Email Connections
You may disconnect your Gmail or Outlook account at any time through the Settings page. This will revoke our access to send emails on your behalf.
7.3 Notifications
You may opt out of bill notification emails by adjusting your notification preferences in Settings or by disabling notifications for individual bills.
7.4 Cookies
Most web browsers accept cookies by default. You can usually modify your browser settings to decline cookies, but this may affect your ability to use certain features of our Service.
7.5 Data Access and Portability
You may request access to the personal information we hold about you. Where applicable, you may also request a copy of your data in a portable format.
8. Children's Privacy
Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete that information promptly.
9. Third-Party Links and Services
Our Service may contain links to third-party websites or services, including state legislature websites and LegiScan. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.
10. State-Specific Privacy Rights
California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your information, and the right to opt out of the sale of your information. We do not sell personal information.
Other States
Residents of other states with privacy laws may have similar rights. Please contact us to exercise any applicable rights.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" above. Your continued use of the Service after any changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at:
Conservative States, LLC
625 Bakers Bridge Ave, Ste 105-94
Franklin, TN 37067